SharePoint study: enterprise content management

MOSS’ Content Management tools significantly reduce the complexity and risk of content management in large organizations, and supply a wide-ranging set of tools for collaborative content and document management.

*Manage diverse content
*Satisfy compliance and legal requirements
*Efficiently manage multiple Web sites
*Streamline business processes

Consolidate Diverse Content

Most organizations have accumulated large amounts of electronic documentation (e.g. emails, instant messages, documents, videos and web pages) on their corporate networks that are hard to find, difficult to assign responsibility for, and may contain important information crucial to the organization. Microsoft Office SharePoint Server 2007 (MOSS) Content Management can help organizations consolidate diverse content from multiple file shares into a centrally managed repository. The benefits of this include increased knowledge sharing, improved efficiency and better communication.

Integrated Document Search

MOSS’ Content Management Collaboration tools help people work together to create, review, and approve documents in a structured way. Integrated search capabilities make it much easier to find documents, and access controls can manage who has access to particular documents.

Store and Protect Records

Integrated records management capabilities help organizations store and protect business records. Expiration policies applied to documents ensure timely review and retention periods, maintaining legal compliance. Audit trails can be used by internal and external auditors to determine that records have been retained appropriately. Documents under legal discovery can be placed under quarantine to ensure they are not deleted.

Streamlined Web Content Management

Web Content Management is simplified and streamlined with MOSS’ integrated authoring tools and built-in approvals processes. Templates can be created and used easily by anyone with permission to create Web content. Branding rules can be applied in all templates to ensure that all brands are used properly. All sites – external and internal – can be managed from one deployment, reducing cost and complexity for IT departments.

Electronic Forms

Content-driven collaborative business processes can be streamlined with automation, reducing administrative overhead. Electronic forms can be deployed to gather and validate input and feedback from employees.

SharePoint Study: SharePoint overview

Microsoft Office SharePoint Server 2007 is one of the leading enterprise collaboration and document management tools available today.



The core features of Microsoft Office SharePoint Server 2007 are:

Business Intelligence – share, reuse and control crucial business intelligence and provide better reporting tools for your key decision makers.
Content & Document Management – centrally store and organise all your electronic documents, and provide standard templates for content deployment.
Enterprise Search - Discover crucial business data from multiple repositories across your network.
Excel Services – easily publish Excel workbooks and sheets over the web or intranet.
Intranet Design – deploy rich intranet content to all your employees and allow them to customise their own pages with their key business tools.
Web Forms – use electronic forms to reduce administrative overhead and automate business processes and workflows.

And don't ignore the "platform service":
Workspace, Mgmt, Security, Storage, Topology, Site Model


SharePoint resource:

SharePoint Products and Technologies Home Page
MSDN Dev Center for Microsoft Office SharePoint Server 2007
MSDN Dev Center for Windows SharePoint Services 3.0
TechNet Tech Center for Microsoft Office SharePoint Server 2007
TechNet Tech Center for Windows SharePoint Services 3.0
Customer Evidence Case Studies
More Customer Evidence Case Studies
Public websites powered by Microsoft Office SharePoint Server 2007
Books about SharePoint Products and Technologies

Video - myDocs integrated for SharePoint

Upcoming Free SharePoint Seminars

Every year, there are several SharePoint seminars held by nSynergy company in Melbourne, Sydney, London and many other places. The upcoming SharePoint Seminar will be opened to you in Melbourne, Australia on Nov 17, 2008. Anyone who is interested in this can visit their web site and register for joining it free of charge.

nSynergy is a company specialising in bringing the best Information Management and Collaboration solutions by leveraging the capabilities of the SharePoint 2007 platform.

In the Seminar, you will see how other organisations have increased their productivity and capability by implementing structured Document Management across all business departments, creating a search capability that enables their users to find the right information very quickly, dynamic intranet capability, automation of manual forms by centralising and controlling disparate information, centralised reporting structure, and much more.

Those in attendance can ask questions directly with our SharePoint Consultants after the seminar, and we can discuss conducting a business workshop to help you get moving in the right direction. nSynergy can then provide a tailored demo SharePoint site that can be accessed to get a more hands on experience with SharePoint. you can visit here for more information.

How to do email management in SharePoint?

eMail management has become a high priority for all businesses, both large and small, with most written correspondence being delivered in email form. Businesses can use tools like SharePoint to manage most of their important business documents, but the inability to easily place emails into SharePoint and share those files within a document library is a problem that many SharePoint users have encountered.

Outlook and other SharePoint partners have released some tools for our users, for example nSynergy's myDocs which integrate SharePoint and Outlook. There are some features about this tool:

*Drag and drop emails into SharePoint folders

With this tool we can use Outlook to drag and drop emails directly into specific folders that represent SharePoint document library folders. we can also view, open, create and access documents and emails directly within Outlook. With emails, documents and other files being accessible through Outlook, everyone in our workplace can use Outlook and SharePoint together to create a powerful yet simple document management tool. The ability to automatically move emails from Outlook into SharePoint and create document library folders from Outlook is a process that will energize our SharePoint 2007 workflows.

*Familiar interface, powerful search

This tool leverages the familiarity of the Outlook interface and the powerful automated features of SharePoint. Metadata from emails such as Date Received, Date Sent, From and other fields are transferred automatically into a document library’s columns by simply dragging and dropping emails into Outlook folders. This makes it easier to filter and search for these emails and utilize the power of the SharePoint document library views.

*Integrate SharePoint and Outlook

nSynergy integrates SharePoint and Outlook and finally solve the problem of managing email within SharePoint. With this, we can easily save emails and email fields into SharePoint document libraries both online and offline. View this demonstration to find out more about dragging and dropping emails into SharePoint and accessing your SharePoint document libraries without ever leaving Outlook. myDocs is fully compatible with SharePoint Portal Server 2003 & Microsoft Office SharePoint Server 2007.